Effective Ways of Preventing Data Loss
For any business, data loss is crippling. This is in greater heights in cases where the business is in the big data age. In this stage, refining of marketing is done through digital information. The same case applies to processing transactions and contact prospecting. It is vital that the chances of data loss are reduced in the data management strategy. Data loss should be prevented from occurring in the first place. Data loss could result from the reasons listed below
1. Failure of the hard drive
2. Deletions that are accidental
3. Malware infections and computer viruses
4. Theft of laptop
Outlined here below are the effective ways that you can use in protecting your data from unauthorized access and loss.
Using share-level and using file-level security
To keep your data off from others, setting permission should be your first step on both folders and files. If your network shares have data, the setting of share permissions should be done. This will help in controlling user accounts cannot access and what they can access all of your files across all networks.
Back up often and early
Backing up of data regularly is the best way to protect your data from loss. The question that disturbs most people is how often they should backup their data. This is personal as it depends on the amount of data you have and its importance. In the windows, there is a backup utility present. This can be useful in performing of basic backups.
The wizard mode can be used in simplifying the creation and restoration of backups. One can also manually configure backup settings. In the case of jobs that are automatically performed, you can backup them. Other sophisticated options can be performed using the third-party backup programs.
Diversify your backups
It is always essential that one has one than one backup. There is a general 3-2-1 rule. For anything that is very important to you, ensure you have three backups. The backing up should appear in a minimum of two different formats example in the hard drive and the cloud. Since there can always be damage to the physical office, it is recommended that you always have an off-site backup.
Applying of this share level permissions cannot apply in cases where an individual is using a local computer in which the storage of data is done. File-level permissions are used in cases where more than an individual is using a computer. Security tab is used in the setting of file-level permissions. Compared to share-level permissions, file-level permissions are more granular. In any of the cases, permissions can be set for either groups or accounts, and one can deny or allow access levels from read-only to full control.