Tag: fax

online fax

What You Need to Know About Online Fax Services

Walking into offices and missing the sounds of functioning fax machines was close to impossible during yesteryears. Nowadays, almost everything is digitally processed, and one of these things include fax messaging. Thanks to technological advancements, people have an easy time receiving fax to Gmail email and do not need to worry about cumbersome paperwork. Using fax to communicate globally and digital fax services are in conjunction to motivate users to move from traditional to online services. To urge you further, here is a list of the benefits of using online tax services.

Saves Time and Money

Utilizing cloud-based services means that you get to save money and time by avoiding numerous paperwork and maintenance for fax machines. Online fax services help you save more time and money because of how convenient they are. You no longer have to worry about spending money on getting more papers for the machine or catering for maintenance costs.

Keeps Documents Organized and Quickly Accessible

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If you receive a lot of fax communication, ensure that your stuff is quickly accessible and due to organization. Digital fax services allow online storage to handle all tasks making it fast and easy to access any document or report through online faxes. Cloud-storage makes it easy to organize and control your business reports, among other things. Additionally, all these fax services are accessible via a smartphone and not only a digital workstation.

Allows Electronic Signing of Documents

If you have crucial reports that need signing, online fax services make it fast and easy to access, edit, and send them. The electronic signature feature is one that proves to be useful for many enterprise owners. Using your smartphone camera, you can convert media and fax it to a recipient within a few touches and keystrokes.

It’s User-Friendly

The system is close to being fully digital. The interface is user-friendly, and operations are easy to execute. The channels for fax messaging are easy and straightforward to set up and use. The processes are quick, and you do not have to be a genius to use the services.

Features High-Security Protocols

The majority of online fax services utilize Open SSL to ensure that data is being transferred securely and the contents are safe from leaking. Additionally, business owners no longer have to worry about staff getting access to fax accidentally. A digital service also makes it easy to search for something from the numerous faxes you receive.

I hope you find the information above useful and have enough reasons to switch to online fax services.…

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Precautions to Take When Using Online Fax Services for Business

With modern technology, online fax services are slowly replacing traditional fax services in businesses. Unlike the traditional mode of faxing online faxing does not necessarily require a fax machine. More businesses are opting to use online fax because it delivers the information and documents directly to the recipient’s address.

The question of how safe online fax is will always be critical to these businesses. The good news is that online faxing are safe especially if you put into account some security measures. To be safe, below are precautions to take when using online fax services for your business.

Safe Cloud Storage

If the service provider for the business provides secure cloud storage, then you can easily store all the sensitive and confidential documents in this storage without worrying about hacking, theft or even being stolen or mistakenly discarded by employees. Cloud storage for online fax services increases the security level.

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Secure Web Connection

It is the first thing you need to find out from your service provider. Check information on security from the website of your service provider. Ensure that the web interface for your cloud storage for online faxing, comes with a secure connection and that you are guaranteed that all your log-in username and passwords and other credentials are private once sent to the provider’s website.

Secure Sockets Layer Encryption

The use of high-grade secure sockets layer (SSL) means that your documents transmission is encrypted through the creation of a secure tunnel which is protected by a 128-bit, 192 bit or even 256-bit encryption. The use of these highly advanced encryption standards (AES) means that the information and documents you send remain safe and secure as it is transmitted from your business to the server of your service provider. SSL also ensures that you always browse on a secure site.

Read the Privacy Policy

Carefully read the privacy policy of your service provider. This will help you understand how they handle your private information and documents. The policy should clearly state that the providers will not release any information about you as the sender and about those you are sending to, unless under a directive by a court of law. If you do not understand something, ask for clarification.

Service Provider Reviews

Finally, check the reviews of your service provider from other clients. If there are any complaints, then you can be sure that the provider is not up to the task. An excellent provider should also not be too expensive.

Online fax service remains more secure than traditional faxing especially because it offers encryption and the fax is delivered to the recipient directly. Incorporate these precautions into your business to make your online fax services even more secure.…